Speaker Communication

How can I ask for missing information from speakers?

Click on the 'Request' icon against speaker names in the ‘Manage Speakers’ section.

In the pop-up that comes up, you can choose to request them for missing information or missing documentation. Select the fields/documents you require them to provide.

You have the option to copy the speaker manager and schedule the email. There is a field where you can type in a message to send across to the speaker.

Can I send emails to individial speakers?

Yes, you can. Click on the 'Bell' icon against the speaker names in the ‘Manage Speakers’ section. This will open up a form.

The form has fields for ‘Email subject’, ‘Speaker Manager Email’ and ‘CC Email Addresses’. You can select an email template from the available templates.

How can I manage all the emails sent to each speaker?

In the ‘Manage Speakers’ section, there is a column titled ‘Emails sent’. Under this column, you can click on the ‘Preview’ button against a speaker and view all the emails that were sent to the speaker.

Here you can view all the emails that were sent to the speaker.

How do I know if a speaker opened my emails?

In the ‘Manage Speakers’ section, there is a column titled ‘Emails sent’. Under this column, click on the ‘Preview’ button against a speaker.

Here you can view the date on which the emails were sent and whether the speaker has opened them or not.

How do I receive content from approved speakers?

Within the application form for a speaker, there is space allotted for the speakers to upload their documents. If they haven’t uploaded any content there, then you may request content from these speakers.

Click on the 'Request' icon against the speaker names in the ‘Manage Speakers’ section.

You can requests the approved speakers to share the required content.

Can I add special comments about each speaker?

Yes, you can, in the 'Notes' field at the bottom of the page where you edit the speaker information. Here you can enter comments about the speaker. The note entered here can be viewed by clicking the ‘View’ icon against for the specific speaker.

Is there a one page summary of each speaker?

Within the speaker application form, there are fields titled ‘Quote’ and ‘Bio’. The speaker can fill these out.

In case the speaker has not, you can fill in these fields by editing the speaker’s information.

Click on the 'Edit' icon to edit the speaker’s information. You can add the quote and bio there.

When you click on ‘View’, you will be able to see the content within these two fields.

Can a speaker be listed in multiple sessions?

Yes, they can be.

In the drop-down under ‘Speakers’ on the left panel, there is an option ‘Event Agenda’.

You can assign speakers against each point in the agenda. A speaker can be assigned to multiple sessions on the agenda.

Click on the 'Manage' icon next to the event.

Click on 'Edit' to add speakers.

Click on ‘Add Speakers’.

Select the speaker from the list to add a speaker to the session.

Can I send emails to all speakers at a time?

Yes, you can.

In the drop-down under ‘Speakers’, click on ‘Bulk Notify’.

Here you can select the speakers you would want the bulk email to reach. You can select speakers according to their status.

You can select speakers according to their speaker type.

You can select speakers individually as well.

Select a template that matches your requirement and add a subject line.

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